"Whitehill are efficient and accurate when providing any information, I would highly recommend their services to any professional organisation..."
(Sally Price, Sales & Marketing Manager, Swindon Wildcats Ice Hockey)
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Payroll and pensions

 

Payroll and pensions

crowd_m.jpgWhat is payroll?

Anyone who has someone working for them has legal obligations as a result.  HMRC give more details, but in brief you'll need to;

  • Set up and keep records for each employee, including name, address, earnings, deductions, net pay and employer's National Insurance Contributions.
  • Make deductions for tax and employee's National Insurance based on tax codes, paying net pay to the employee and the deductions to HMRC along with employer's National Insurance Contributions.
  • Submit pay and deductions information in real time to HMRC
  • Issue appropriate pay slips to employees when they are paid
  • Make sure year end submissions are made correctly and in time.
  • When an employee leaves, or joins, processing and issuing the appropriate forms to the employee and to HMRC.

It all adds up to time and effort which could be better used in running the business.  And since only the most basic tools are provided by HMRC, the time spent can be signfiicant.

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What we provide

calculation1.jpgOur payroll service involves collecting information on monthly salary, or hours worked, pay rates, deductions, and other payroll-related data from you.  We use that information to generate pay slips, payroll reports, and filing of NI and PAYE tax returns with HMRC.  We'll maintain records and ensure you comply with the new Real Time Information (RTI) requirements of HMRC.

Our payroll service is simple and effective. We will take the information you provide on employees and salaries, and use these to calculate the amount due. We will liaise with HMRC to ensure deductions for Employer and Employee National Insurance and PAYE income tax are made correctly, and return information for you to HMRC. We will advise you on the net amounts to pay to the employee and to HMRC. We'll make the required submissions to HMRC under the RTI scheme.

You'll just need to provide the basic information - employee and salary - and we'll do the rest. We will calculate the gross and net amounts due, together with the amount you will need to pay to HMRC. We will also generate the payslips for employees and the end of year or end of employment forms needed by you.


Pensions and auto-enrolment

Under the Pensions Act 2008, every employer in the UK must put certain staff into a pension scheme and contribute towards it. This is called ‘automatic enrolment’.

pension1.jpgWhatever your business, if you employ at least one person you are an employer and you have certain legal duties to get people joined up to a pension scheme - in other words, to automatically enrol (or “auto-enrol”) your employee(s).  You don’t need to do anything if you’re a sole director with no other staff, or your company has directors who have no employment contract.  That means contractors and freelancers who work through a limited company don't need to be concerned about the legal requirement, although you may still want to set up a pension scheme for yourself, which has some tax benefits.


But if you have any employees other than a sole director, you’ll need to auto-enrol some or all of them, or in some cases give them the choice. 

What auto-enrolment might mean for your company

Auto-enrolment has costs associated with setup and administeration, and the minimum amount it’s possible to contribute in total is 2% of earnings above the lower earnings threshold in 2016.  1% of this is paid by the employer and 1% by the employee.  This figure rises to 8% (3% of which comes from the employer) by October 2018.

What can Whitehill provide?

We can provide a complete solution to auto-enrolment. We will organise the assessment, enrolment, letters and paperwork, opening a pension plan and ensuring data is posted to the pension provider.  We can post data and manage the whole process for you in order to ensure that you stay compliant.  Please get in touch with us for details and an idea of cost. 

Please note: pensions administration is provided as an add-on service, so you will need to have a payroll service included in your basic package.