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Bookkeeping & Accounting for New Businesses

We're experts in setting up a new business, and with Whitehill in your corner, you can forget about the headaches of company formation, bookkeeping, taxes and accounts.

To give you the best possible start, choose which option best fits your situation from those shown below, have a look at typical packages and prices, or contact us to get a package tailored to your needs.

Whatever your situation, our business startup package will ensure you get the best possible start. 

We'll take care of all your bookkeeping and accounting needs, with access to your accounts 24/7 and your own named lead bookkeeper available to talk through any concerns.  Contact us to get started.


Business startup

Thinking of becoming a freelancer or contractor?

If you are thinking of moving from permanent employment to contracting or freelancing, you may want to stop for a moment and consider your options....but if you just want to get your bookkeeping and accounts sorted, go straight to our specialised contractor service, which is tailored to your needs.

Not sure what you need? Read on....

fishing1.jpgThere are quite a few reasons why you may be considering giving up paid employment and becoming a contractor or freelancer.  You may have retired but be invited back on a contract to complete some specific work.  You may want the freedom which comes with picking your own jobs.  Whatever the reason, it's important to set things up well as you start.

What are the options?

There are only two real options for contractors:

  1. Operate through your own limited company. It's very important to stress that this must be a genuine, one person Limited Company.  Avoid 'schemes' and Composite/Managed Services companies.
  2. Work through a PAYE umbrella company.  There are a number of these around.  In this case, you will pay full income tax and full national insurance contributions on your entire earnings. Whitehill don't offer an umbrella company for contractors.

construction2.jpgContracting through your own limited company does take a little more work than using an umbrella company.  We will need to form a Company for you, and you'll need to open a bank account and link it to the accounting package.  You'll also need toraisie invoices to get income and send us details of expenditure using an app, email or post.  Finally, you'll need to sign off accounts and tax returns from time to time as we request.

Typically, estimates suggest that you will take home more of your contracted income by working through your own limited company.

Here are a few of the benefits of contracting through your own limited company:

  • Although the new rules on dividends have reduced the tax benefits, it's still generally regarded as the most tax efficient way of working, meaning you will take home more money
  • Claim a wide range of expenses - accountancy fees, equipment, software etc.  It's as easy as taking a photo or posting a receipt.
  • Access to the Flat Rate VAT scheme, which can mean you pay less VAT if you need to be registered..
  • If your contract with a single company has the same level of risk, responsibility, liability and control as a permanent employee,then you would be classed as inside or caught by IR35 legislation.  This means you will have to pay full tax and full National Insurance (instead of the usual salary and dividends from the profits of your company) and reduced expenses i.e. you'll earn less money.  If your contract and working practices look like you are inside IR35 you can still claim: traveling and accommodation expenses, a percentqage (currently 5%) of your turnover, benefit from the VAT flat rate scheme, and receive interest on the funds held within your own company. So from a financial point of view it still could be worth it. And of course, any other contract work you do could also be put through your existing company.
  • You keep complete control of your financial affairs meaning you do not have to risk your money with any third party administrator.
  •     Running your own business isn't difficult; submit expenses and expense claims into the online accounting system, and generate invoices directly from your smartphone, ipad or desktop computer for emailing to your customers.

And what are the downsides?

We can only find one; there's a certain amount of paperwork and using your accounting package involved.

Read more about our bookkeeping and accounting for contractors and freelancers, or become a client now.


Do you want to set up a new business for that idea you want to pursue?

It may be a dream you've always had, or you might want to ensure you're benefitting from your creativity and drive.  Whatever the reason, we're here to help.  At Whitehill we provide all our clients with pro-active bookkeeping and accountancy services. We use the most advanced cloud-based technology and combine it with a personal bookkeeper for small businesses.

We offer all clients:

  • A personal bookkeeper. Accounting and tax can be complicated; that#s why we offer a personal bookkeeper who is able to meet up and answer any questions you might have.
  • Qualified accounting and bookkeeping staff. No call centres, no outsourcing, no press one for this or two for that. Telephone, email or meet your own personal bookkeeper face to face.
  • Online access to your accounts 24/7.  We use the latest cloud-based accounting and make your accounts available to you via smartphone app, tablet or desktop computer, 24 hours a day, 7 days a week.
  • Great reputation for a friendly, helpful service. We're building a great reputation for providing a first class service without the fuss.  

All this for a fixed fee of £120 plus VAT per month. Our all inclusive package includes:

  • Year-end accounts
  • Corporation tax
  • Payroll bureau
  • Dividend administration
  • Dealing with HM Revenue and Customs and Companies House
  • Quarterly VAT Calculations
  • Support with Annual Returns
  • Personal Self Assessment Tax return
  • Access to your own dedicated bookkeeper for all help and advice
  • Free cloud accounting bookkeeping software including support, backup and upgrades

Contact us by phone or email, and we'll give you a specific price to meet your needs. Once you have the price, you can appoint Whitehill straight away - and never worry about your tax or accountancy affairs again!


And if you want to start a business but aren't sure where to start, here's some practical advice to help you get under way.

What to do before you start a new business

There's lots of advice around, and we're sure you'll get plenty!  Based on our experience, here's our top 7 things to do before you start trading with your new business.... 

"No matter what your reason for wanting to start your own business, developing the foundation is the same. Laying a solid foundation for your business will provide you with a road map to follow as you build your business."

- Jeanne A. Estes

 1. Choose a business structure.

photographer2.jpgAre you going to be a sole trader, in a partnership, a charity, or a limited company? You'll need to decide what business structure you adopt early on, and once you'd decided, get in touch.  Wecan help with the formation of a limited company or charity if that's what you  need.  And of course we can ensure you register with HMRC for the relevant taxes.

2. Market research 

Thoroughly research your market to assess the viability of your business idea.  Talk to possible customers, look online and make sure you're confident there's a market for your product or service offering.

3. Write a compelling business plan

Writing a business plan is essential, for you as much as anyone else.  This will help you to be clear about where you're hoping to take the business, and when.  You'll also be able to identify targets along the way, so you have some key indicators of success to monitor.  You may also need to show this business plan to potential investors and your bank.

4. Think about your branding

Believe it or not, a business’ name, logo and business cards can be the difference between failure and success.  Make sure yours reflect the image and value proposition you've defined for your business.

5. Set up a website

Most people now turn to online search first when they're looking for a supplier.  Whether you're planning to sell online or just to maintain a presence for local search, get a relevant a domain name and well-designed website for your business.  Whitehill Business Services offer complete packages from £100.

blacksmith.jpg6. Open a business bank account

It's often tempting just to use your personal account, but it will be a lot easier to generate an annual report and accounts, a self assessment tax forms and other legally required returns to HMRC and others if you have a separate business bank account from the first day your business starts to trade. 

7. Get your head around your start-up’s finances

Get a basic accounting package and someone to help you get your head around bookkeeping and cashflow issues.  Contact us by phone or email, and we'll give you a specific price to meet your needs. Once you have the price, you can appoint Whitehill straight away - and never worry about your tax or accountancy affairs again!


If you're an established business owner looking to start up a new business, we can help.

 

If you're already a Company Director, you'll be aware of the benefits of focusing a new business on what it needs to achieve to succeed.  We can offer a complete service from creating the company, registering with HMRC and setting up a chart of accounts.  On an ongoing basis we'll make sure all your bookkeeping and accounting is taken care of, and as the business grows, so our support will.

What you need to know

construction.jpgOur business startup package is based on the Quickbooks Online cloud accounting package, together with a small number of apps which work with Quickbooks.  We also include a full Registered Address service so there's no need to use a home address for Companies House and HMRC.  As your authorised agent we'll deal with all aspects of communications with HMRC, including payroll, VAT, Corporation Tax and any queries associated with these. 

►    New company formation and registration with HMRC for taxes (if required)
►    Quickbooks Online software with free updates, support and backups
►    Chart of accounts set up relevant to your sector
►    Full training via video
►    Gathering, storage and processing of bills, receipts & invoices*
►    Bookkeeping*
►    Self Assessment tax return
►    Annual report and accounts preparation and filing
►    Corporation tax calculation and filing
►    Registered office and annual return
►    Monthly payroll for one Director

*Fair use policy applies

 All this for a single, low monthly cost.  Have a look at our Alpha package here »