"As a successful and growing company, outsourcing our finance function to Whitehill has allowed us to focus on growing the business and meeting the needs of our customers."
(Finance Director, Novum Audio Visual Ltd)
five star review


 
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how to record your expenses

How to record your expenses

writing2.jpgAs a business you'll want to stay on top of your expenses and make sure you record all your expenses.  Expenses may include bills from suppliers, travel to and from clients, receipts for meals and purchases made for the business.  If you're not sure what you can include in your business expenses, get in touch with your personal bookkeeper at Whitehill, or have a look at the guidance from HMRC if you're a self employed worker.


The golden rule for all expense claims is that you can only reclaim for expenses which have been incurred wholly, exclusively and necessarily in the course of running your company.

Keeping records of your expenses couldn't be easier....There are 3 ways to record your expenses.

1.

Use your smartphone app

If you have a smartphone, you can use the app to record your expense and attach a photo within a few minutes.  This is ideal for entering small receipts for shop-bought items, meals and similar receipts.  Once you've recorded the expense you can forget about saving the paperwork - it's stored in your accounts. For Quickbooks Online, click on the "+" and select Expense.  enter the amount and photograph the receipt.  Enter what type of expense it is and store it - you're done! 

Problems?  Contact your personal bookkeeper at Whitehill who will be able to help.

2.

Forward by email

When you get your setup from Whitehill, it will include an email address for sendig invoices to.  If you receive an invoice from a supplier as a PDF, PNG or JPG attachment, forward it to your expense email address and we'll process it, making the entry into your accounts within a few days. 

If you don't already have your expense email account, contact your personal bookkeper.

3.

Post or drop in

If you'd prefer to post or drop in your paperwork, that's absolutely fine!  Just post or drop in to us at;

[your business name]
3C Hopewell House
Whitehill Ind. Park
Whitehill Lane
Royal Wootton Bassett
SN4 7DB

If you're not sure where we are, have a look here.  If you'd like to discuss your expenses, contact your personal bookkeeper.