"Whitehill are efficient and accurate when providing any information, I would highly recommend their services to any professional organisation..."
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IR35 and why it might matter to you
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Ten tips to reduce your tax bill
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Record keeping and dividends
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Sole trader vs limited company
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Why management reporting matters
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How to record your expenses
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Travel expenses and what you can claim
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Cloud bookkeeping
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FAQ about cloud bookkeeping
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Xero cloud bookkeeping
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About us
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FAQ about cloud bookkeeping

Frequently asked questions about moving to cloud accounting

We're often asked questions about moving to cloud based accounting, and as a Quickbooks ProAdvosor and Xero Partner, we find several questions come up again and again.  So here's our answers to some of the questions we're most often asked.....

Which one should I choose?

Read our white paper on the subject:

Whitehill recommends....

What are the drawbacks?

We’re not sure how bothered you are, but once you’ve moved online, your books are no longer stored in your office or on your PC. They’re in “the Cloud” - servers managed by the software provider. If you don’t like that idea, then probably a move to the cloud isn’t going to work for you.

Other possible drawbacks we’re aware of are also based on your files being moved;

  • There’s no easy way back; your desktop file can migrate to the cloud, but the cloud can’t easily migrate to your desktop.
  • This means that if you stop paying the monthly fee, your data will disappear for ever some time later. You can print it, export it to Excel or whatever, but you can’t archive off your books and restore them if you get an audit. Same goes for any scanned paperwork you’ve stored in the cloud. We understand having asked the suppliers that they may keep these for up to 7 years, and then just charge you if you need to access them, but it's best to check the latest on this one.
  • There are often problems in migrating desktop files to the cloud. Although there are providers who will do this migration for you, you’ll need the results to be carefully checked. Ideally, we recommend you set up a clean set of accounts and start with opening balances.

These are the ones we've identified; if you have found more, then let us know.

Can we store our paperwork electronically or do we still need to keep paper copies for HMRC?

According to HMRC ;

“HMRC recommend you keep all the original documents you receive. This does not mean you need to keep them on paper. Most records can be scanned and kept electronically on a computer or a storage device such as a CD or memory stick. Make sure that whatever you use to keep records you have both the front and back of documents and can easily access them so you can pass them to HMRC”

Check out their more detailed guidance here;

What are Whitehill offering?

Following our review of what's out there for UK clients at the moment, Whitehill have applied for - and been accepted - into the Intuit ProAdvisor scheme for Quickbooks Online. We’re also in the Xero Partnership programme. This means that our bookkeepers are certified by Xero and Quickbooks to offer bookkeeping support for their systems, and it also means that we can provide you with a full setup and ongoing service for your books. We can arrange to transfer, check and set up your existing books (Quickbooks or Sage) in the cloud, and work with you to get you started and supported in the long term. We can also offer complete bookkeeping packages for you, passing on the benefits of time saved for us by using the cloud.

Got any useful links?

For more information, demonstration versions and more, check out the sites below;

Also try out these recent reviews and articles;

And finally…..