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All about the Quickbooks mobile app

3 reasons why it's worth downloading the (free) Qbuickbooks Online mobile app.

It can be challenging to keep up with the financial side of your business.  Losing your receipts, spending too much time filling out spreadsheets, finding errors in your books.  Cloud accounting technology could be the perfect solution.  Here's 3 reasons why it makes sense to download and use the Quickbooks Online mobile app.

1. Get rid of problematic paper receipts and invoices

Every time we purchase something, we're generally given a paper receipt. These receipts are used to keep track of your finances, and claim business expenses. They are also notoriously hard to organise, maintain and keep.iphonequickbooks.png

Now that cloud technology has arrived, you no longer have to keep your paper receipt. All you need to do is take a picture of it and upload it using your smart phone. By downloading the QuickBooks Online or Xero app for your smart phone and/or tablet, you can say goodbye to messy receipts which are easy to lose.

When you're given a receipt, open up the QuickBooks app on your smart phone and take a picture of it. You can then upload the picture to create the expense entry.

There are 4 simple steps:

  1. Download your QuickBooks Online app
  2. Use your smartphone to take a picture of your expense
  3. Your image will be uploaded to your QuickBooks account
  4. You can then enter it as an expense, all on the same screen.

2. Get a clear picture of your finances wherever you are

ipad3.jpgAccurate financial representation is vital for a business to run effectively. It ensures a steady supply of information – from company spend and predicted cash flow to identifying trends and gaps for an accurate forecast for a financial year end.

However, when business data is everywhere - in systems or sitting in spreadsheets or folders - your accountant or bookkeeper will find themselves looking for information and not being able to find what they need. When expenses are submitted or entered a long time after they've been incurred, this can sometimes affect VAT returns and financial reports.

The QuickBooks Online App will provide financial clarity 24 hours a day, 7 day a week. Quickbooks Online is multi-user cloud-based software will give you access to invoices, credit card and financial information to get a good insight into the current position anywhere you go. In addition, you can send invoices on the go, run reports to ensure you are meeting your targets and enter expenses.

The QuickBooks Online App is extremely user friendly, including adjustable reports and custom designed invoices.

3. Generate invoices and statements and send them on the go

With the new Quickbooks app on yoour Android or iPhone, you'll be able to generate an invoice and send it to the client wherever you are.  Whether you're working offsite, or tidying up your paperwork whilst in a coffee shop, you can quickly and easily create invoices, and email them direct to your client.  And since you can also check what's been paid and what's outstanding from the app itself, you can also send statements and reminders quickly and easily.

Work even smarter with Whitehill

Everyday new solutions are coming out to help businesses work better and get the best results for their businesses. As one of the leading strategic partners of Intuit, the makers of Quickbooks Online, we can offer a complete bookkeeping, accounts and Quickbooks package tailored to your needs. If you would like any further information on QuickBooks and what it can do for your business, please contact us.